Book more consultations without pulling a provider off a client. Every call answered with the polish your brand trades on.
"Someone interested in their first treatment calls to ask how it works and whether they can book. It explains the consult, offers times, and books it, so a warm lead never cools off in voicemail."
"What does a syringe of filler run, do you have a membership, what is included. It shares the pricing and membership details you set and books a consult for anything that needs a custom plan."
"It manages the calendar so a last-minute reschedule does not tie up your front desk, and it captures cancellations cleanly so the slot can be refilled."
"When a client calls with a question after a treatment, it takes the details and routes it straight to your provider rather than answering anything clinical itself."
"Hours, location, what you offer, whether you carry a particular treatment. It answers the routine ones so your team stays focused on the client in the room."
In an aesthetic practice the phone is the top of the funnel, and the front desk is almost always mid-conversation with the client in the chair. A new lead calling to ask about Botox or a first filler consult is worth real money over a lifetime of visits, and when that call hits voicemail the excitement is gone by the time anyone calls back.
This is an AI receptionist built for how a med spa runs. It answers every call in a warm, on-brand voice, books consultations against your real availability, handles the pricing and membership questions your team hears forty times a day, and does it all with discretion. It never gives medical advice and never quotes a dose. It books the consult and lets your provider do the clinical part.
And here's the best part: You get a text summary of every call within seconds, plus an app where you can see transcripts, listen to recordings, and manage everything.
A few simple steps, no tech skills required.
Answer a few questions so our AI knows how to represent you perfectly.
Our system creates a custom AI receptionist that sounds natural and knows your business.
Forward your calls to your new AI number, or use it as a dedicated line.
Your AI handles calls 24/7. You get text summaries and full access via our app.
No credit card required. Your AI receptionist is ready.
Hear the AI answer live, right here in your browser. No app, nothing to dial.
Talk to the AI right in your browser. Allow your mic when asked.
Unlike old-school answering services that just take messages, HarlanVoice gives you a complete command center for every customer interaction.
See all calls, transcripts, and manage everything from your phone.
Get a text within seconds of each call with all the important details.
Track call volume, peak hours, and customer trends.
Get alerted about urgent calls and important opportunities.
You get a text summary within seconds of each call ending. Never miss important details.
For any new treatment it books a consultation with a provider. It never advises whether a treatment is right for someone and never quotes a dose or an outcome.
It shares the general pricing and membership details you set, and for custom treatment plans it books a consult for an exact quote. Callers get a straight answer, not a runaround.
It does not read sensitive details back on the call. If a caller starts sharing history, it lets them know the provider will go over that at the visit, and the details go straight to you.
It checks real availability and books on the call, so a consult is locked in while the caller is still interested.
Caller, interest, and what they asked, in a text the moment the call ends, plus a full record in your dashboard. No lead sits unseen overnight.
HarlanVoice | Human Receptionist | Traditional Service | Just Voicemail | |
|---|---|---|---|---|
| Monthly Cost | $49 | $3,000-4,500 | $299-600 | $0 |
| Setup Time | Minutes | 2-4 weeks | 3-5 days | Instant |
| Available | 24/7 | Business hours | 24/7 | 24/7 |
| Answers live | ✓ | If free | Usually | ✗ |
| Books to Google Calendar | ✓ | ✓ | ✓ | ✗ |
| Text Summaries | ✓ | ✗ | ✗ | ✗ |
| Mobile App | ✓ | ✗ | ✗ | ✗ |
| Trained on YOUR Business | ✓ | After weeks | Generic | N/A |
| Multiple Calls | Unlimited | One at a time | Limited | Unlimited |
You have three choices:
The choice is obvious.
Some calls come in when you're busy, closed, or already on the phone. Slide to your weekly average and see what answering them is worth.
Monthly Revenue Lost
$11,000
5/week is about 22 calls a month × $500
Annual Revenue Lost
$132,000
Customers who went elsewhere
HarlanVoice Cost
$49/mo
Annual Savings
$131,412
Return on Investment
223x ROI
All plans include the HarlanVoice app, text summaries, call recordings, and a 12-day free trial.
All plans include: 12-day free trial (no credit card required) • Cancel anytime
Every consult booked, every price answered, every lead texted to you in seconds, with the discretion your brand runs on. Start a free trial and hear it on your own line.
"Hear it work before you sign up"